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Moving is rarely a positive experience. Although a new job, house, and city may be a much needed change, actually packing all of your property and making the move is far from enjoyable. However, there are certain moving tips you may utilize to make the process a little easier on you and your family.

Many of us are not naturally organized people. We may be perfectly happy with a mass of chaos on our desks and about our houses. However, the moving process will be considerably smoother if you commit to some sort of order and do not procrastinate.

On that note, the first tip in having a smooth relocation is to proceed in an orderly manner and have some sort of schedule set forth. If you plan to move on the last day of the month, the process should begin well before the first day of the same month or even as much as three to six months if you plan to sell your house. However, for this purpose, we will assume you have already sold your house and made new housing arrangements.

The most logical and most overlooked moving tip is to not wait until the last minute to pack your house! Begin the process well in advance by sorting through your belongings and decide what you need to get rid of. There is no point in packing things you do not want or need. Set these things aside to have a garage sale, give to charity, or throw away if applicable. Once you have an idea of what is left, begin boxing up these items weeks in advance. Keep out only necessities and pack the things you will not need. Another good idea to keep in mind while packing is to keep items together that will go in the same rooms or locations in your new house. This may seem like common sense, but oftentimes, people are in such a rush to get everything in a box that it is all thrown together. This makes for a disaster when it comes time to unpack.

You may also want to consider using plastic bins to pack instead of traditional cardboard boxes; they are considerably more sturdy, last forever, and actually are not that much more expensive than cardboard boxes (if you have to buy the boxes). However, if you choose to use cardboard boxes, try collecting them well in advance if you want to avoid purchasing them – they are somewhat expensive and will more than likely end up in the trash.

Another common sense moving tip – fill out your change of address form three to four weeks before you move instead of three weeks after you move. This does not only apply to the post office change of address forms, but also be sure to change the addresses on all of your bills as well; especially credit card bills as they can be used fraudulently.

And finally, the most useful tip of all – have a television and plenty of cartoons available to keep any children occupied when you are moving. If you did not hire a moving service and are lugging boxes yourself, having them occupied is worth the world. Moving is difficult enough without a child dragging on your leg.


Pack Right

Preparationsmoving boxes
Here are a few general suggestions that will make packing easier:

• Plan how you will pack. Pack items first that you don’t use often.
• Start packing as soon as you find out you’re moving.
• Never pack flammable items or non-allowable items.
• Use generous amounts of paper inside the carton on the top and bottom to provide good cushion.
• List contents and room on the outside of the carton.
• Clearly mark “Fragile” on the outside of cartons.
• Use clean newsprint paper. Old newspapers may work, but use them carefully because the ink may rub off onto your items. Clean “newsprint” paper is available from your local agent.
• Write “Open First” on cartons containing essential items such as cooking utensils, toiletries, etc.
• Separate breakables and non-breakables.
• Pack all cartons tightly.
• Use professional packing tape. Masking tape isn’t strong enough to support fully packed cartons. Packing tape is available from your local agent.

Carefully wrap china in sheets of clean newsprint paper. Place newsprint paper in the bottom of a Dishpak for cushioning. Wrap each piece individually then wrap up to three in a bundle with a double layer of paper. Place these bundled items in the carton in a row on edge.

Surround each bundle with crushed paper, being careful to leave no unfilled spaces. Add two or three inches of crushed paper on top of the bundle to protect rims and make a level base for the next tier. Horizontal cardboard dividers can be helpful in keeping layers level. Smaller plates, saucers and shallow bowls can make up a second layer. Wrap and pack in the same way as larger items.

Silver is nested together and wrapped. The nested packs are cushioned in the silver chest. The chest is then wrapped in clean paper.

Stemware is individually wrapped with protective paper inserted into the goblet and around the stem. Each goblet is cushioned by a thick wrapping and placed stem up in a specially tiered Dishpak.

Soft Goods
Soft goods like pillows and bedding are packed in lined cartons separated by layers of clean paper.

Pack shoes in their original shoebox, if possible, and place in a carton. If shoeboxes are not available, individually wrap them to prevent abrasive damage.

Clothes are left on hangers and hung in special wardrobe cartons.

Lamp Shades and Bases
Handle lampshades by their wire frames only and place in a carton lined with paper. Surround the shade with protective paper. Shades can be nested inside each other, as long as they are separated by paper. Mayflower has cartons specially designed for packing lamp bases. These cartons are also good for golf clubs, floor lamps and garden tools.

Stereos and other electronics
If possible, pack electronics in their original cartons. As long as proper packing materials are used (bubble wrap, newsprint, foam sheeting, comforters/blankets, pillows, etc.), electronics can be safely packed in sturdy boxes.

• Start by padding the bottom of the carton with a generous amount of packing material.
• Wrap electronic with paper and place in carton.
• Tightly pack padding around and on top of the unit to prevent damage.
• Firmly seal the carton.
• Label the carton as “Fragile – Top Load.”

Note: When you unpack your electronics, let them reach room temperature before plugging them in.

Lay books flat in the carton, alternating the spine and open side of the book. Place a piece of paper between books to prevent them sticking together. Because books are heavy, Mayflower has a small book carton to make them easier to carry.

Statuary and Figurines
Wrap statuary and figurines with bubble wrap, then snuggly wrap with clean paper. If bubble wrap is not available, use clean paper to wrap the article until it is adequately cushioned.

Bottles are taped shut and wrapped in clean newsprint. For extra security, place bottles in a resealable, watertight bag before wrapping and placing in carton.

Mirrors and Glass
Wrap the picture or mirror in a generous cushion of clean paper. Place in a flattened packing or telescoping carton. Carefully tape and seal the carton. Always stand glass, pictures and mirrors on their edge. Do not lay flat.

If possible, pack computers in their original cartons. As long as proper packing materials are used (bubble wrap, newsprint, foam sheeting, comforters/blankets, pillows, etc.), computers can be safely packed in sturdy boxes.

• Start by padding the bottom of the carton with a generous amount of packing material.
• Wrap computer parts generously with paper and place in carton.
• Tightly pack padding around and on top of the unit to prevent damage.
• Firmly seal the carton.
• Label the carton as “Fragile – Top Load.”

Be aware of special considerations for the internal workings of the computer. Discuss safe transportation with your Mayflower professional.

Packing Materials and Crates
Your Mayflower agent has all the materials you need to properly pack your belongings. Unprinted newsprint, acid-free tissue, tufted paper padding, bubble wrap and packing tape. Items such as antique furniture, marble and glass top tables, trophies and chandeliers are best transported in custom-made containers.


Moving Your Home

  1. Give your forwarding address to the post office, usually two to four weeks ahead of the move.
  2. Notify your credit card companies, magazine subscriptions, and bank of the change of address.
  3. Develop a list of friends, relatives, and business colleagues who need to be notified of the move.
  4. Arrange to have utilities disconnected at your old home and connected at your new one.
  5. Cancel the newspaper.
  6. Check insurance coverage for moved items. Usually movers only cover what they pack.
  7. Clean out appliances and prepare them for moving, if applicable.
  8. Note the weight of the goods you'll have moved, since long-distance moves are usually billed according to weight. Watch for movers that use excessive padding to add weight.
  9. Check with your condo or co-op about restrictions on using the elevator or particular exits.
  10. Have a “first open” box with the things you'll need most—toilet paper, soap, trash bags, scissors, hammer, screwdriver, pencils and paper, cups and plates, water, snacks, and toothpaste.


Moving Out of Town?

  1. Get copies of medical and dental records and prescriptions for your family and your pets.

  2. Get copies of children's school records for transfer. moving out

  3. Ask friends for introductions to anyone they know in your new neighborhood.

  4. Consider special car needs for pets when traveling.

  5. Let a friend or relative know your route.

  6. Carry traveler's checks or an ATM card for ready cash until you can open a bank account.

  7. Empty your safety deposit box.

  8. Put plants in boxes with holes for air circulation if you're moving in cold weather.


Moving Offices?

The following suggestions will aid you in preparing for your office move and allow a quicker set-up at your new location.

4-weeks prior to moving:office move

  1. Establish a Move Coordinator to liaise with the departments involved e.g. Telecommunications, Facilities, ATUS, etc.
  2. Request packing boxes, tape, & dispensers from Space Administration x5479.
  3. Pack all books, files, documents, folders, etc that will not be required until after moving.
  4. Empty only lateral file cabinets. Letter & legal size cabinets can be moved full.
  5. Color tag all boxes and furniture with names and new room numbers. Different colors for each new location makes moving easier.
  6. Use a scaled drawing to lay out your new office with positions of desks, tables, file cabinets, etc. This will assist us in setting up your office.
  7. Sequentially number all multiple pieces of furniture.
  8. Advise the Physical Plant of any fixtures, furniture, pictures, etc that will require disassembly on the day before moving.

2-weeks prior:

  1. Request additional packing boxes if necessary.
  2. Continue packing books, documents, folders, files, etc.

1-week prior:

  1. Pack all personal and desktop items, empty all desk drawers.

1-day prior:

  1. Pack your keyboard, mouse, speakers, telephone, small plants, & transport them to your new location together with personal and fragile belongings e.g. the macaroni picture frame, or the urn with Aunt Phoebe’s ashes!
  2. Ensure that the Physical Plant has disassembled fixtures and furniture.

The day of:

  1. Tape a copy of the office lay out on the door or entrance wall of the new office.
  2. Wait at your new location to unpack boxes as they arrive. Flatten empty boxes and set aside for Transport Services to pick up at a later time or date.


Planning AheadMoving calendar

A little planning can save you a lot of hassle when you move. There's no doubt about it. Moving takes a fair amount of work, and there are multiple details to remember. At the same time, moving can be an exciting adventure, full of possibilities.

Here are a few suggestions to help you work through the details, along with a six-week schedule of what to do and when to do it. Your circumstances may vary, of course, but these tips can put you on your way to a smooth move.

Six weeks before moving
• Complete a change-of-address form at the post office, effective on your moving day. As bills and magazines come in, send in the change-of-address forms. Some magazines now offer a toll-free subscriber number where you can call the change in.
• Keep a file of important papers you'll need over the course of the move. You can use a portable plastic file cabinet, an accordion file or a three-ring binder with pocket dividers to group items by category. Be sure to keep all your receipts. You may be able to deduct moving expenses from your taxes.
• Call at least three moving companies for estimates, and check with the Better Business Bureau for any complaints. The peak months for moving companies are May through September, so plan accordingly if your move is scheduled for the summer.
• Call the chamber of commerce in your new city for a new resident information package. Most chambers or Realtors offer one, and you'll find it to be an invaluable resource when settling into your new home.

Five Weeks
• Choose the moving company and confirm the date for your move. You can save money by packing items yourself. If the movers are doing the packing, they generally come the day before your move.
• Get rid of everything you don't need or won't ever use again. Clean out closets, cabinets, garage, attic and basement. Have a big garage sale or donate anything you don't want to charity. Be sure to save the receipts from any donations to deduct from your taxes.
• Make an inventory of your valuable household items. Include an estimate of their value and when purchased if possible. Many insurance agents recommend photo or video records as well.
• Start packing the items you won't be using before you move, such as books, off-season clothes, tools and yard equipment. You don't want to live with moving boxes all over for the next few weeks, so designate a spare room or the garage for storing them.
• Consider shipping some items such as glass or valuables by registered mail or UPS; it may be cheaper than putting them in a moving van.

Four weeks
• Get your financial, legal and other affairs in order. You can handle some of these items on your own, but for more complicated matters, you're better off consulting with an attorney, insurance agent, accountant, and/or your Realtor. The trouble you'll save is well worth the money you'll spend on professional assistance.

Financial items that may require your attention include:
• Closing out utility service at your old home and setting up service in your new one.
• Transferring bank accounts and credit cards. If you have investments with a national firm, ask your broker for a contact in your new city.
• Transferring polices for homeowner, automobile, medical and life insurance. Your current agent should be able to refer you to an agent in your new city.
• Making arrangements for transferring wills, trusts and other financial or legal documents you may have in a safe deposit box.
• Have your pets examined by your veterinarian and get any necessary shots. Pick up their records as well, and ask your vet for a referral in your new city if possible. If you're flying to your new home, check with the airline about any traveling restrictions for animals. Some states have quarantine restrictions on pets.

Three weeks

• Pick up your medical and dental records as well as your children's school transcripts. Ask you doctor and dentist for a referral, if available, in your new city
• Fill any prescription you might have. Ask your doctor for a copy of the prescription you can take to the pharmacist in your new city.
• Pick up any items you've dropped off to be repaired. Also pick up any dry cleaning or items on layaway.

Two weeks
• Go back to your list of address changes. Be sure you've notified everyone.
• Map out your route if you're driving to your new city, and make motel reservations for your trip along the way. Don't plan to drive more than 400 miles per day, especially if you have small children or animals. Collect games and books for the drive to keep your kids occupied, and have your car serviced.
• If you're flying to your new city, make your reservations. Most airlines have restrictions on changes or refunds. If you choose the lowest fare, you won't be able to change your tickets later on if you need to.
• Check the owner's manual on your major appliances to see if they need service.
• Start saying good-bye to friends and neighbors and verify their addresses for writing letters. The last few days in your old house will go quickly, and you may not have a chance to see them again before your leave.
• Try to use up the food in your kitchen before you move.
• Return any library books or other items you may have borrowed. Be sure to get back any items you've loaned out.
• Arrange to send children to a friend's house on moving day if possible. It will keep them out of the way and give them a chance to say good-bye.
• Stop your newspaper subscription effective on your moving day.
• Call the utility companies to schedule turning off service the day after you move.
• Arrange to have utilities turned on in your new home the day before you're scheduled to arrive.
• Drain the oil and gasoline from your lawn mower and other gas powered tools into an approved container.

The day before you move
• Pack a box of essential items such as toiletries, cleaning supplies, canned or dry food and light bulbs for easy access when you arrive at your new home. Load this box with personal items in your car.
• Go to the bank and close out your account or, if possible, transfer your account to a bank in your new city. Get traveler's checks for the trip as well as a cashier's check for the closing on your new house if necessary. You may also need a cashier's check to pay the movers because some do not accept personal checks.
• Finish packing any kitchen, bathroom, or personal items.

Moving Day

• Strip the beds if they haven't already been dismantled. Pack the dirty linens in a box to be washed when you arrive at your new home.
• Mark the contents of your boxes and the rooms they go in before they're loaded into the moving van.
• Be available to the movers if they have questions, but try to stay out of their way. Check the inventory carefully.
• Make sure the movers have your new address and phone number and give them a map to your new house. Also give them the number of a friend or relative with whom they can leave a message if necessary while you're en route.
• Check all rooms, closets, cupboards and drawers for items you may have forgotten. Check the attic, basement and garage as well.
• Empty the trash, and borrow a broom, or vacuum cleaner from a neighbor to pick up any remaining debris.
• If you're leaving any appliances behind, leave the owner's manuals and warranty information with them. Leave your new address as well so the new owner can send any of your mail that isn't forwarded.
• Give the house a final check. Leave the key and garage door opener with the neighbor, Realtor or other designated party.

When You arrive at your new home
• Try to arrive at your new home early, at least a day before the moving van comes.
• Make sure the utilities are connected.
• Unpack the box of essential items. Clean anything that needs it before the movers arrive with the rest of your things.
• When the movers arrive, give them a floor plan sketch to indicate where you want furniture placed.
• Check items off the inventory list as they are unpacked. Check for any damage before signing a receipt.
• After the movers have finished unpacking, start putting everything else away. Take your time and put things where they're most convenient.
Settle in and enjoy your new home!

Let's make moving easier
If you're considering a move, your Realtor can help you market your current home and negotiate the best available selling price. And if you're moving to a new city, he can refer you to an agent who can find the home that's just right for your family. Call your Realtor to start your move off right.


The Day of Movingthe day of the move

  1. Tape a copy of the office lay out on the door or entrance wall of the new office.
  2. Wait at your new location to unpack boxes as they arrive. Flatten empty boxes and set aside for Transport Services to pick up at a later time or date.

Remember to pack up common facilities e.g. meeting and break rooms etc. Transport personnel will do weekly follow-ups to monitor progress and to provide help and suggestions as required. Transport personnel will also be happy to assist in moving furniture around in the new offices after the whole move has been completed. We look forward to working with you and making your transition as smooth and stress free as possible.


Services Locating a Mover Moving Tips Planning Ahead

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